In short
Flixer Pro's Exact Online integration pushes finalised sales invoices into your Exact administration as a sales entry, with the invoice PDF attached. The customer is looked up in Exact first and only created when nothing matches. VAT codes, journal and general ledger account are set once while connecting. Traffic runs one way only: Flixer Pro writes to Exact and reads nothing back. Invoices finalised before you connected stay out of your ledger.
What gets pushed
Five things, and nothing beyond them. Everything leaves Flixer Pro and lands in Exact Online.
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The invoice, as a sales entry
Flixer Pro → Exact Online
A finalised invoice is created in Exact as a sales entry, not as a sales invoice. Flixer Pro stays the system you invoice and send from; Exact receives the entry for your books.
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The invoice PDF
Flixer Pro → Exact Online
The invoice PDF is attached to the entry as a document, so every line in Exact has the original document behind it.
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The customer, only when needed
Match first, create second
Flixer Pro looks the relation up by email address first. No match? Then by name, case-insensitively, company name first and contact name as a fallback. A new relation is created only when neither finds anything, so a slightly different spelling does not leave you with duplicates.
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The VAT mapping
Set once
While connecting you record which Exact VAT code belongs to which rate you use in Flixer Pro. You confirm that mapping yourself, and it is applied to every entry from then on.
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Journal and general ledger account
Set once
You pick one sales journal and one revenue general ledger account. Every entry lands there, so you know up front where the revenue goes.
When the sync runs
The moment you finalise an invoice in Flixer Pro. That is when the entry is created, usually within seconds. If it fails, for instance because Exact is briefly unreachable, a sweep every five minutes picks up whatever did not land and tries again with increasing intervals. Owners and admins can also resubmit an individual invoice by hand. There is no nightly batch and no button you have to press each day.
How to connect Exact Online
Sign in at Exact, then four choices in the wizard. Only owners and admins of your Flixer Pro workspace can do this.
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Open Settings, Integrations
Sign in to Flixer Pro and go to Settings, then Integrations. Click Connect on Exact Online.
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Authorise at Exact
You sign in at Exact Online and grant Flixer Pro access. The Exact user who does this needs rights in that administration to create relations, entries and documents.
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Pick your administration
If you run several administrations in Exact, this is where you choose the division the entries should land in.
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Pick journal and ledger account
Select the sales journal and the revenue general ledger account the integration will use.
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Confirm the VAT mapping
Map your VAT rates onto the right Exact VAT codes, check them and save. From that point the integration is live for every invoice you finalise.
What you need
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An Exact Online administration
With a user who has rights to create relations, sales entries and documents in it. That user grants the authorisation while connecting.
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Owner or admin in Flixer Pro
Only owners and admins can set up or change the integration, or resubmit an invoice by hand.
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One administration per company
A Flixer Pro company connects to one Exact administration. If you run several, you pick one. A second company in Flixer Pro gets its own connection.
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Room within Exact's API limits
Exact allows 60 calls per minute and 5,000 per day per administration, shared with any other apps you have connected. This integration uses roughly three per invoice, plus one the first time a customer is looked up. In practice you will not run into it.