For painters

Software for painters that adapts to the weather and the VAT rules

One tool for weather-aware scheduling, quotes with the correct VAT rate and an on-site job sheet with photos, built for sole traders and SME painting businesses in the Netherlands.

14 days free
No credit card
Cancel monthly

From request to invoice Live

New request received Phone · just now

Request Captured

Planning Scheduled

Job sheet Ready to invoice

One record moves with the job Nothing entered twice

In short

Wat je nodig hebt, in één systeem

Software for painters is a digital tool that lets painting businesses manage scheduling, quotes with the correct VAT rate, job sheets with photos and invoicing in one place: from the scaffold, not from the office. Flixer Pro is built for both sole trader painters and SME businesses, with weather-aware scheduling for outdoor work, quotes and invoices that split the 9% and 21% rates line by line, and a record per property with before and after photos.

Weather-aware scheduling

See rain and frost directly in your schedule and move outdoor painting jobs with a single drag, before the crew drives out for nothing.

VAT split cleanly

Create quotes and invoices that split the 9% rate for homes older than two years from the 21% rate, line by line.

Painting work lives with the seasons and with the weather. The outdoor season runs roughly from spring to autumn, and that’s when it all has to happen: a day of rain or overnight frost and the paint cannot go on, so the schedule shifts and the crew has to head somewhere else. On top of that, a painting business runs on repetition: a lot of the work comes from cyclical maintenance for VvEs, housing corporations and regular residential clients, where a property comes due again every so many years. Whoever keeps track of that cycle well has their calendar filled years ahead; whoever keeps it in their head loses clients.

At the same time, the administration around it is fairly specific. The reduced 9% VAT rate for homes older than two years has to be split cleanly on the invoice from the 21% rate that applies to materials, new-build or commercial properties, a checkpoint the Belastingdienst pays close attention to. And when sanding or burning off old paint layers, a painter can come into contact with lead or chromium-6, for which the rules around exposure have specifically become stricter in recent years. For many painting businesses, that adds up to a mix of a weather-dependent calendar, quotes with two VAT rates, and loose notes about surface condition and safety: a system that creaks the moment the season kicks into gear.

Probleem & oplossing

The daily reality of a painting business

Applying and splitting the correct VAT rate is error-prone

For a home older than two years, 9% applies to labour, but materials, new-build and commercial properties fall under 21%. On a mixed job, that needs to be split cleanly on a single quote and invoice, with the Belastingdienst watching closely.

Split the VAT rate line by line on quotes and invoices

In Flixer Pro you put labour at 9% and materials or commercial work at 21% on the same document, so the split is correct without you having to calculate it for every job.

Outdoor painting depends on the weather, and the schedule shifts constantly

A day of rain or overnight frost means the paint cannot go on, and if you only find that out in the morning, the crew is already standing by to drive out for nothing.

See the weather in your schedule and reschedule before you drive out

The forecast from KNMI/Buienradar sits next to your calendar, so you can move an outdoor job in a single drag when rain or frost is forecast, instead of sending the crew out for nothing.

Tracking cyclical maintenance too often happens from memory

Which VvE (owners' association), housing corporation or regular client is due again in three or four years sits in someone's memory or on a loose list, even though that is exactly where the predictable revenue is.

Track the maintenance cycle per property and plan ahead

Flixer Pro shows you, per VvE, housing corporation or client, when a property is due again, so you can schedule your predictable maintenance work early.

Extra work that comes up on site too often gets lost

Wood rot behind a window frame, a poor surface, or extra filler work gets agreed verbally on the scaffold and only ends up on the invoice weeks later, or never at all.

Record extra work on site and get the client to sign

The painter photographs the wood rot or poor surface, enters the extra work on their phone and has the client sign, linked directly to the job sheet and the final invoice.

What you find in old paint layers is rarely recorded

Sanding or burning off layers containing lead or chromium-6 calls for precautions and registration, but in practice that information is scattered across paper and loose notes, or missing altogether.

Register surface condition and precautions in free-text fields

What you find in old paint layers and which precautions you took get recorded per job, building your own record around hazardous substances.

Everything a painting business needs

One system for scheduling, job sheets, records and invoicing, built for the scaffold and the office alike.

Smart phone integration

New requests for a quote or maintenance visit land straight in the system, even while you're up on the scaffold.

Requests inbox

Requests by phone, website and email land in one inbox, so no quote request gets lost in a group chat again.

Lead tracking

See, per homeowner, VvE or housing corporation, which quote is still open and who needs following up this week.

Job administration

Every job in one overview: schedule, job sheet, before and after photos, surface condition and extra work, visible to the whole crew.

Calendar

Schedule outdoor painting work with the forecast right next to it, and reschedule for rain or frost with a single drag, without throwing off the whole week.

CRM per property

A complete record per property and client, with job sheets, photos and the maintenance cycle, ready to go the moment the next visit is due.

Quotes and invoices

Send quotes and invoices with the 9% and 21% rates split line by line, and let clients pay online directly, no separate payment link needed.

Painting in practice

Four moments from the season, and how Flixer Pro keeps them running smoothly.

Scenario 1

Storm damage to window frames just before winter

A regular client calls in November: a storm has stripped paint and exposed bare wood on the south-facing wall. The call is automatically recorded and transcribed into the client record. The planner sees which crew has room and checks the forecast straight away: two dry days are coming. The job gets scheduled, the painter records the wood rot with photos and extra work, and the wall is sealed before the frost sets in.

Scenario 2

Maintenance survey at a VvE complex

A VvE whose exterior painting comes round every six years is back on the schedule. The foreman walks the complex and records the condition of the window frames, the surface and any previous extra work per block on his phone, with photos. Based on that, the office draws up a quote with labour at 9% and materials at 21% already split. The record from the previous cycle sits right alongside it, so the VvE can see exactly what has changed since the last visit.

Scenario 3

Exterior painting on an apartment complex

A housing corporation awards the exterior painting contract for a complex of 48 homes, to be painted over six weeks with two crews. The planner puts the blocks in order in the calendar, with the forecast alongside and the materials listed per block. Each crew works through its section and fills in the job sheet per home with before and after photos. If it rains for a day, the work shifts and that's immediately visible to both the office and the corporation. At the end, there's a record per home, and the corporation can be invoiced in one go.

Scenario 4

Friday evening: splitting invoices and scheduling the cycle

At the end of the week, the owner draws up invoices for a few residential jobs. Because the homes are older than two years, Flixer Pro already has the labour at 9% and the materials at 21%, so there's no more splitting by hand. He then reviews the maintenance cycle and schedules the properties due again next spring, so the season fills up early.

Normen & regelgeving

Standards and regulations painters work with

Painting businesses deal with a split VAT rate, hazardous substances in old paint layers, working at height and the CAO for the SAVG sector. Flixer Pro supports the administration around that: recording, reporting and retrieving, so audits and VAT checks don't get stuck on missing paperwork.

Verlaagd btw-tarief 9% Btw

Painting work on homes older than 2 years: labour at 9%, materials and commercial work at 21%.

Offers quotes and invoices where the 9% and 21% rates can be split line by line; assessing the correct rate remains the business's responsibility.
Arbobesluit hoofdstuk 4: gevaarlijke stoffen Arbo

Lead and chromium-6 when sanding or burning off old paint layers.

Free-text fields where painters can record the surface condition found and the precautions taken per job, for building a record.
Arbobesluit: werken op hoogte Arbo

Ladders, scaffolding and aerial platforms: workplace safety on facade work.

Free-text fields for safety checks and site agreements per job.
Arbocatalogus SAVG / Stoffenmanager Catalogus

Industry agreements on exposure to substances and safe working.

Supports the recording of workplace data; the substantive assessment remains with the business and the qualified painter.
CAO Schilders-, Afwerkings-, Vastgoedonderhoud- en Glaszetbedrijf CAO

Formerly SAG, SAVG since 2023: applicable to the painting sector.

Supports hour registration, travel time and allowances under the CAO.
AVG / GDPR Privacy

Client data is stored encrypted within the EU; a processing overview can be exported per client.

Flixer Pro is an administrative tool, not a certification or tax advice system. Responsibility for applying the correct VAT rate, for safe execution and for correct registration remains with the painting business and the qualified painter.

Frequently asked questions

What is the best software for painters in the Netherlands?

The best software for painters combines weather-aware scheduling, quotes with the correct VAT rate and an on-site job sheet with photos. Flixer Pro is built specifically for this: made for both sole trader painters and SME businesses, with the forecast next to the calendar, the 9% and 21% rates split on quotes and invoices, and a record per property with before and after photos.

Is Flixer Pro also suitable for a sole trader painter, or only for larger businesses?

Flixer Pro works from a single user upwards. Sole trader painters use it for scheduling, quotes and invoicing; SME businesses with multiple crews use it for per-crew scheduling, hour registration and record management. You pay per user, so the tool scales with your business.

What does software for painters cost?

Flixer Pro starts from €65 per month, with no setup costs or contract commitment. You can try it free for 14 days and cancel monthly after that.

How does Flixer Pro support my VAT administration for painting work?

Flixer Pro lets you split the 9% rate for painting work on homes older than two years and the 21% rate line by line on the same quote and invoice, so a mixed job adds up correctly in one clear document. Assessing which rate applies in which situation remains the responsibility of the painting business: Flixer Pro is an administrative tool, not a tax adviser, and mainly helps with recording and splitting things neatly.

Can I transfer my existing client and project data to Flixer Pro?

Yes, you can import clients and projects from Excel, Moneybird and WeFact. For larger migrations, the Flixer Pro team helps with a guided import, usually done within one working day.

Does Flixer Pro also work offline, if I'm on a scaffold with no signal?

Yes, the Flixer Pro app works offline. Job sheets, photos and signatures are stored locally on your phone and sync automatically as soon as you have signal again, without you losing anything.

Integraties