For air conditioning installers

Software for air conditioning installers who'd rather install than do admin

One tool for route planning your installation teams, job sheets with photos on site and a handover file per property, built for sole traders and SME installation companies in the Netherlands.

14 days free
No credit card
Cancel monthly

From request to invoice Live

New request received Phone · just now

Request Captured

Planning Scheduled

Job sheet Ready to invoice

One record moves with the job Nothing entered twice

In short

Wat je nodig hebt, in één systeem

Air conditioning software is a digital tool that lets air conditioning installation companies manage route planning, job sheets, photo handovers and handover files per property in one place, from the installation itself, not from the office. Flixer Pro is built for both sole trader installers and SME companies, with route planning for installation teams, photos and signatures captured directly on the job sheet, and a file per property with serial numbers and the position of the indoor and outdoor unit for warranty claims and later servicing.

Route planning for installation teams

Plan installations by day and route, with address, materials and tasks visible to the whole installation team. Rescheduling takes one drag.

Handover file per property

Photos of the indoor and outdoor unit, serial numbers and a signature, linked to the address for warranty registration and later servicing.

Demand for air conditioning in homes has risen sharply in recent years: gas-free new-build housing, warmer summers and the rise of air-to-air and air-to-water heat pumps mean many installation companies have their diaries booked out weeks ahead. The work consists of many relatively short jobs (a single-split in a terraced house is often a day, a multi-split at a detached house a little longer) that need to be scheduled tightly back to back. One job running over in the morning, and the whole day’s route for the installation team shifts with it.

At the same time, the administration around such an installation is fairly extensive: a quote with variants in brand, capacity and pipe length, extra work that comes up on site (an extra wall duct, longer pipework), photos and serial numbers for the manufacturer warranty, the position of the outdoor unit because of the noise requirement, and the refrigerant and leak-check data. For many air conditioning companies, that means a mix of WhatsApp photos, standalone quoting software and a folder per brand: a system that works right up until a customer calls about warranty, a neighbour complains about noise, or the handover file suddenly needs to exist.

Probleem & oplossing

The daily reality of an air conditioning installer

Many short installations a day make route planning fragile

One job running over in the morning shifts the whole day's route for the installation team, usually tracked on a whiteboard or in a group chat that never quite matches what the crew is doing on site.

Plan installation teams by route in one calendar

Flixer Pro shows the order of addresses per day, with materials and tasks attached, visible to the whole crew, so rescheduling after a delay is one drag instead of a round of phone calls.

The noise requirement for the outdoor unit calls for evidence you can produce later

The Besluit bouwwerken leefomgeving sets a limit on the noise level of outdoor installations. If a neighbour complains or at handover, you need to be able to show exactly where each unit is mounted and at what distance.

Record the position of the outdoor unit with a photo and note

The engineer photographs the installed outdoor unit and notes the location and distance in a free-text field on the job sheet: evidence you can pull up straight away if a noise question or neighbour complaint comes in.

Quotes have many variants, and extra work comes up on site

Brand, capacity, single or multi-split and pipe length differ per property, and the extra wall duct or longer pipework you agree on during installation often only makes it onto the invoice weeks later.

Create quotes with variants and get extra work signed off on site

The engineer enters extra pipe length or an extra wall duct on their phone, takes a photo and has the customer sign, linked directly to the job sheet and the final invoice.

Manufacturer warranty lives or dies on serial numbers you can actually find again

Daikin, Mitsubishi and Panasonic require registration with serial numbers. Lose track of them, and when a fault comes up three years later the extended warranty is void, and someone has to pay the difference.

Build a handover file per property with serial numbers and photos

Indoor and outdoor unit, serial numbers, handover photos and signature are linked to the address and searchable: ready for warranty registration and for servicing years later.

Refrigerant and leak-check data are scattered across paper and email

F-gassen records should be traceable per installation, but in practice some of it is in the office, some in the van and some in someone's inbox.

Keep refrigerant and leak-check data per installation in free-text fields

That keeps the F-gassen records in one place per installation, findable by address or customer, instead of scattered across paper and email.

Everything an air conditioning installer needs

One system for planning, job sheets, files and invoicing, built for the van and for the office.

Smart phone integration

New requests for a quote, a fault or maintenance land straight in the system, even while you're on an installation.

Requests inbox

Requests by phone, website and email land in one inbox, so no more quote requests disappearing into a group chat.

Track leads

See per homeowner or client which air conditioning quote is still open and who needs following up this week.

Job administration

Every installation in one clear overview: planning, job sheet, photos, serial numbers and materials, visible to the whole installation team.

Calendar

Plan installation teams by route with address and materials, so rescheduling after a delay is one drag instead of a round of phone calls.

CRM per property

A complete file per property with job sheets, handover photos, serial numbers and signatures, findable for warranty and later servicing.

Quotes and invoices

Send quotes with variants and invoices straight from the project, and let customers pay online directly, no separate payment link needed.

Air conditioning installation in practice

Four moments from a working week, and how Flixer Pro makes them run smoothly.

Scenario 1

Air conditioning fails during a heatwave

A homeowner calls on a scorching Tuesday to say their air conditioning has stopped cooling. The call is automatically recorded and transcribed into the customer file. The planner sees in Flixer Pro which installation team is nearby, adds the service call to their route and sends the address and installation details (brand, model and serial number from the handover file) straight to the engineer's phone. They see exactly what's installed before they even ring the doorbell, instead of digging through the whole history first.

Scenario 2

Handover of an installation in a new-build home

In a new-build neighbourhood, the team fits a single-split unit in a terraced house. While working, the engineer fills in the handover fields on their phone: serial numbers for the indoor and outdoor unit, a photo of the outdoor unit showing its position and distance to the property boundary, and the refrigerant details. At handover, the customer signs on the phone. The file stays findable by address, handy if a noise question from a neighbour comes up later, or if the manufacturer warranty is called on.

Scenario 3

Multi-split project across 24 new-build apartments

A contractor awards a project of 24 apartments, each with a multi-split system, to be installed over three weeks. The planner puts the addresses in order in the calendar and splits them across two installation teams, with the materials and tasks listed per apartment. Each team works through its route, fills in the job sheet and serial numbers per property, and progress is visible to the office live. By the end of the project, there's a complete handover file per apartment, without anyone having to hunt down 24 separate folders.

Scenario 4

Thursday evening: quotes with variants and warranty registration

After a day of installing, the owner puts together two more quotes that evening: a single-split and a multi-split, with different brands and capacities. In Flixer Pro he picks the variants and sends the quotes off with one click, ready for online payment as soon as the customer approves. At the same time, he reviews that day's installations: serial numbers are already in the file thanks to the job sheet filled in on site, so registering the warranty with the manufacturer is a matter of typing them in rather than tracking them down.

Normen & regelgeving

Standards and regulations air conditioning installers work with

Air conditioning installers work with noise requirements, F-gassen records, subsidy schemes and electrical standards all at once. Flixer Pro supports the administration around them: recording, reporting and retrieving, so audits and warranty questions don't get stuck on missing paperwork.

Besluit bouwwerken leefomgeving (Bbl) Wet

Noise requirement for outdoor installations: a limit on the noise level at the property boundary.

Free-text fields where engineers can record the position of the outdoor unit, the distance to the property boundary and a photo per installation.
F-gassenverordening (EU 517/2014) EU

Refrigerant and leak-check requirements for air conditioning and heat pump systems.

Free-text fields for refrigerant, charge and leak-check data per installation. Helps build the file; responsibility for the content remains with the certified engineer.
ISDE-subsidieregeling Subsidie

Air-to-air and air-to-water heat pumps: recording data for the customer's subsidy application.

Supports recording the invoice, serial number and meldcode per property, so the customer has everything needed for a subsidy application in one place.
NEN 1010 Norm

Electrical connection of the indoor and outdoor unit, including measurements.

Free-text fields where engineers can record the electrical connection and any measurements per installation, for the file.
CAO Metaal & Techniek CAO

Technisch Installatiebedrijf: hours registration, travel time and allowances.

Supports hours registration, travel time and allowances according to the CAO.
AVG / GDPR Privacy

Customer data is stored encrypted within the EU. A processing overview can be exported per customer.

Flixer Pro is an administrative tool, not a certification system. Responsibility for correct execution and F-gassen-compliant reporting remains with the installation company and the certified engineer.

Frequently asked questions

What is the best software for air conditioning installers in the Netherlands?

The best software for air conditioning installers combines route planning for installation teams, job sheets with photos and signatures on site, and a handover file per property with serial numbers. Flixer Pro is built specifically for this: designed for both sole trader installers and SME companies, with planning by route, photo handovers and automatic call logging in the customer file.

Is Flixer Pro also suitable for a sole trader air conditioning installer, or only for larger companies?

Flixer Pro works from one user upwards. Sole trader installers use it for planning, job sheets and invoicing; SME companies with multiple installation teams use it for route planning per team, hours registration and file management. You pay per user, so the tool scales with your business.

What does software for air conditioning installers cost?

Flixer Pro starts from €65 per month, with no set-up costs or contract commitment. You can try it free for 14 days and cancel monthly after that.

How does Flixer Pro support my F-gassen records?

Flixer Pro is not a certification system, but it supports the administration around F-gassen with free-text fields for refrigerant, charge and leak-check data per installation. Responsibility for correct execution and registration remains with the installation company and the certified engineer. The tool mainly helps by keeping that data together in one place per property.

Can I transfer my existing customer and project data to Flixer Pro?

Yes, you can import customers and projects from Excel, Moneybird and WeFact. For larger migrations, the Flixer Pro team helps with a guided import, usually finished within one working day.

Does Flixer Pro also work offline, if I'm in a new-build property with no signal?

Yes, the Flixer Pro app works offline. Job sheets, photos, serial numbers and signatures are stored locally on your phone and sync automatically as soon as you have signal again, without you losing anything.

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